Financial institutions have a responsibility to protect the personal and financial information of its customers while also protecting their assets. Limiting access to different locations in your building can help you to prevent fraud and theft. Card access systems provide a way to do this while monitoring the work habits of your staff. Here are three ways you can use a security card access system at your financial institution.
Secure Cash Rooms
If your institution uses a cash room to provide tellers access to their daily drawers and bundles of paper money for banking transactions, you'll want to limit access to this area. Using a security card access system lets you limit the staff members who can enter this room. By providing access to only tellers and banking management, you can reduce the temptation for other department employees to steal money during business hours. You'll also be able to monitor the number of times your tellers enter the room, giving you another way to ensure employee honesty while handling your cash assets.
Secure Investment Payments
Larger financial institutions often have departments for processing check payments to investment accounts, such as retirement and trust accounts. Since these payments are often issued in large dollar amounts and come with confidential customer information, there is a need to provide an added layer of security for customer privacy. The only people who should have access to the areas where the payments are processed and entered into your computer system should be the employees who work in these departments. Card access lets you select the employees who can gain entry into these rooms. Select a few trusted employees to give additional access to the teller area to deposit the checks at the end of the day, and make sure to assign two people to drop off the check payments together as a way to ensure the safety of the deposit while it is en route.
Secure Trading Offices
If your financial institution houses trading offices for investment banking, you'll want to limit access to this area of your building. Trading offices are places where information about large trades and market trends are available. This information could be used by dishonest employees to make a personal stock trade, which may fall under the definition of insider trading. An employee who uses inside information to place a trade could impact your financial institution in a number of ways, such as triggering an investigation by the US Securities and Exchange Commission. By limiting access to your trading areas to investment bankers and traders, you can control the number of people with access to secure proprietary information.
Talk to your security consultant to see if a card access system is the right option for your institution. By controlling the access to each area of your building, you can make sure that your staff is only able to access the information and assets needed to perform their daily work. This helps to prevent fraud and theft, helping you to secure your assets.
To learn more, contact a company like Tri Communications Security Services Inc.
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